SharePoint

Upper deck, free sun loungers

Sharing files takes no VM, no VLAN and no e-mail: create the site and make yourself at home. No machine to switch off at night, and nobody will bill you for the deckchair.

Vecteezy

Sharing documents, tracking things in a list, opening a workspace for an engagement: no lab needed. Any employee can create a site, a list, a document library or a page in SharePoint, with no cost, no request and no e-mail.

Open Qim info SharePoint →Create sites, lists and libraries, self-service.

What you can create freely

Object	Typical use cases	Cost
Sites	Team or engagement space, internal communication site, temporary project space.	None
Lists	Tracking tasks or requests, inventory, decision log, small structured reference list.	None
Document libraries	Storing and co-editing documents, versioning, sharing with a team.	None
Pages	Summary note, landing page for a space, lightweight internal documentation.	None

Nothing expires on its own

Same mechanics as for Entra ID.

	Azure or Proxmox lab	SharePoint site or list
Lifetime	3 months maximum, enforced	Unlimited
Expiry reminders	Notifications at D-14 and D-7	None
Deletion	Automatic at D0 by the administrators	Never, unless you do it

A neglected lab disappears. A neglected SharePoint site piles up, along with its content and its sharing links.

What remains your responsibility

Create sites, lists and libraries freely

My responsibility

Any employee can create a SharePoint site, list, document library or page: no cost, no lab quota, no prior request. No e-mail and no lab needed. What you create, however, remains your responsibility, ownership included.

Not blockingInternal practice

Archive or delete when done

My responsibility

A site or list created for a one-off need must be archived or deleted once that need is over. As with Entra ID, and unlike a lab, nothing makes them expire: an abandoned site keeps its content and its sharing links forever.

MandatoryInternal practice

Check who has access before uploading

My responsibility

Sharing is the main source of exposure: check the site permissions and avoid organisation-wide links for content that does not concern everyone. A sharing link outlives the need that created it.

MandatoryInternal practice

Identifiable naming

Recommendation

A site or list name should state its purpose and make its owner easy to find. An anonymous site becomes an orphaned space that nobody dares to archive.

Not blockingInternal practice

What falls outside self-service

Creating objects is open; anything that touches the tenant is not. Go through lab@qiminfo.ch for:

• enabling or changing external sharing
• retention policies and regulatory archiving
• creating a hub site or associating with an existing hub
• assigning a SharePoint admin role
• anything involving client, personal or sensitive data

Tenant settings reserved for administrators

Handled by administrators

External sharing policies, retention, hub sites, custom scripts and SharePoint admin roles are managed by administrators: they are outside self-service.

MandatoryInternal practice

A sharing link outlives the need

A document uploaded “just for the meeting” stays accessible to everyone who received the link. Check permissions before uploading, not after.

How to proceed

1. Open Qim info SharePoint.

2. Create your site or list with a recognizable name: its purpose and, for a temporary space, your trigram (for example mission-qro-migration-crm).

3. Check permissions before uploading anything: owner, members, links sent.

4. Write down the archiving date. No reminder will reach you.

5. Once the need is over, archive or delete the space.

If I need more than a sharing space

A need that involves resources (VM, AKS, database, network) is a lab: create my lab. A need for an identity belongs in Entra ID.

The labs governance charters live on another SharePoint space: Governance SharePoint site.